The Role

The Catering & Special Events Coordinator will be responsible to support the overall day to day operations for the special events and catering department. In addition, this plan and execute events as assigned and will assist and support the Director of Catering & Special Events.

Company Overview

Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions.

Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations.

Job Description

The Catering & Special Events Coordinator will be responsible to support the overall day to day operations for the special events and catering department. In addition, this plan and execute events as assigned and will assist and support the Director of Catering & Special Events.

Goals

The Catering Coordinator will work closely with the department Director and Managers to gain experience of completing tasks associated with specials events catering and event planning. The Coordinator will have working knowledge of special events planning, creating BEO’s, venue catering, Legends Hospitality, SoFi Stadium special events operations, and tour/special events sales. The Coordinator will also have working knowledge of the SoFi Stadium ticketed events and game day operations.

Responsibilities

• Plan, detail and execute catering requests for internal events and special events as assigned.
• Create event orders, floor plans and event logistics reports.
• Responsible for preparing and executing BEO meetings
• Work in conjunction with the culinary team to select menu options for assigned events and track internal costs.
• Create event orders for stadium ticketed events.
• Assist the Director of Catering & Special Events with the planning and executing of catering orders for internal clients.
• Provide appropriate documentation to the accounting department to generate post event invoices.
• Plan and execute special events with range of experience as assigned.
• Responsible for catering requests for College Football Games.
• Support the catering operations for all stadium ticketed events and special events as assigned.
• Attend various staff and stadium production meetings
• Support the overall day to day operations for the catering department front of house to include: maintaining BEO documentation, generating change reports and weekly event tracking reports.
• Monitor stadium calendar for catering requests.
• Assist in overall special events preparation as needed.
• Assist with on site event management for front and back of house.
• Develop knowledge of conflict resolution as it relates to special events planning and execution.
• Assist and support the Director of Catering & Special Events.

Skills

• Prior experience in creating BEO’s.
• Must be proficient in Microsoft Excel, Word, Outlook and Power Point
• Microsoft Office document formatting.
• Knowledge of catering event order system; proficient in Reserve, Triple Seat, Venue Ops - A plus
• Knowledge of Social Tables, All Seated, Delphi Diagrams or Visio - A plus
• Extended work hours on event days
• Detailed oriented and organized
• Excellent Customer Service and ability to multi task
• Ability to work in fast pace environment.
• Creative and ability to think outside the box.

Qualifications

• Minimum 1- 2 years in hospitality coordinator role
• Bachelors Degree a plus
• Working knowledge of culinary/food & beverage
• Detail oriented and experience in creating BEO’s
• Strong written and verbal communication skills.
• Interest and understanding of the special events and or hospitality industry.
• Computer Skills: Microsoft Office to include document formatting.
• Ability to work in fast pace environment.

Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.